Mainframe Solutions operates as an Enterprise Hiring Infrastructure Partner for regulated and high-growth organizations. We design and support structured hiring systems that combine human judgment with AI-assisted evaluation tools.
BuildFit AI™ is an AI-assisted evaluation platform. All hiring decisions remain fully human-led.
This page outlines how we collect, use, protect, and govern data across our services.
2. Data We Collect
Depending on engagement scope, we may process:
Candidate Information
Name, contact information
Resume/CV and employment history
Interview responses (written, recorded, or transcribed)
Assessment outputs and evaluation notes
Client Information
Hiring criteria and role definitions
Internal evaluation frameworks
Workforce data related to hiring decisions
System configuration data
We do not sell personal data to third parties.
3. How Data Is Used
Data is used solely to:
Conduct executive search and candidate sourcing
Deliver structured evaluation services
Generate AI-assisted candidate scoring and reports
Support hiring governance documentation
Improve structured decision workflows
We process data only for legitimate business purposes related to hiring and workforce advisory.
4. AI-Assisted Evaluation Disclosure
BuildFit AI™ uses AI models to:
Analyze structured interview responses
Compare responses to predefined role criteria
Generate score summaries and SWOT-style insights
Provide structured decision support outputs
Important:
AI does not make hiring decisions.
AI outputs are advisory only.
Final decisions are made exclusively by human stakeholders.
We position BuildFit AI™ as AI-assisted, not AI-decisive.
5. AI Governance & Oversight
Our AI governance framework includes:
Human review of AI outputs
Defined role-based evaluation criteria
Documented scoring logic tied to job-related competencies
Transparency in how scores are generated
No automated rejection without human validation
We design hiring systems to support fairness, accountability, and defensibility.
6. Data Security
We implement commercially reasonable safeguards including:
Secure hosting environments
Role-based access controls
Encrypted data transmission
Access logging
Limited data retention policies
Third-party vendor review where applicable
We do not guarantee absolute security but take reasonable measures consistent with industry standards.
7. Data Retention
Candidate and client data is retained only as long as necessary to:
Complete an engagement
Support agreed reporting requirements
Maintain documented hiring records
Retention timelines may be customized per client agreement.
8. Client Responsibilities
Clients are responsible for:
Ensuring lawful collection of candidate data
Providing required notices to candidates
Maintaining compliance with applicable employment laws
Reviewing AI-assisted outputs before making decisions
9. Changes to This Policy
We may update this page periodically to reflect service changes, regulatory updates, or operational improvements.
